Contract Management: Planning and Monitoring the Execution
Efficient contract management aims to ensure the completion of activities within the stipulated time and budget, in the required quantities, while adhering to the prescribed quality standards, technical specifications, or terms of reference. However, numerous changes and variations may arise during execution, presenting significant risks that must be effectively managed. This necessitates thorough preparation and detailed planning, involving multiple stakeholders.
This seminar, designed for managers, will provide them with the methodology and tools to integrate performance management, quality assurance, execution timelframes, payment processes, and change management. It will also equip them with the necessary elements to develop a risk management and communication strategy. All these aspects, when combined and documented, form the contract management plan, whose format and content will be tailored to the specific nature of the contracts to be implemented.
Register for our next sessions
Contract Management: Planning and Monitoring the Execution
Can't find the dates you want?
Let us know if you’re interested in the next session, or would like advice on a similar topic, and let us know when and where you’d like to meet.
Practical Objectives:
- Plan for efficient and effective contract management and disbursement.
- Identify constraints related to procurement and the nature of the contract.
- Prepare a contract management plan.
- Utilise planning and monitoring software.
Training Seminar Topics
Contract Management Plan
Identification of the level and type of management required according to the contract’s scope, value, complexity, and the importance of its outcomes. Organisational capacity analysis.
Procurement
Project documents. Procurement regulations. Procurement strategy documents to promote development. Standard contract management plan.
Execution Monitoring and Control
Standard contracts (World Bank and FIDIC). Subcontracting. Proactive management of relationships with suppliers or contractors. Risk management and mitigation measures. Earned Value Management (EVM) methodology. Types of reports.
Financial Management and Payments
Performance guarantees. Advance payment guarantees and retention bonds. Incoterms. Transport. Bill of Lading. Documentary letter of credit (L/C). Disbursements.
Dispute Analysis and Resolution
Contract administration and legal aspects (dispute management). Negotiation. Mediation and arbitration under UNCITRAL.
Disbursement Procedures
Annual planning and activity monitoring. Disbursement planning and replenishment of the special account.
Contract Planning and Monitoring
Work breakdown structure. Planning software.
The training organised by SETYM International in France was remarkable in many respects. The well-equipped facilities provided an ideal learning environment, while the relevant course content allowed me to acquire new skills. The trainer, Maître Lewis NSALOU, proved to be a passionate and skilled expert, making the topics easy to grasp through his interactive approach. The practical case studies were particularly appreciated for their real-world application of the concepts. Lastly, the logistical arrangements managed by Mrs Ingrid Martin helped make my stay unforgettable, especially with the guided tour that was offered.